A special meeting of the Board of Directors of Southern Nevada Anthropomorphic Events was held on Sunday, July 9th, 2023 virtually over Google Meets, the Con Chair presiding and the Secretary being present.
The meeting was called to order at 6:05pm. Eight out of nine Board members were present: Addy, Violet, Tani, Kiro, Sakara, Holly, Crake, and Jaykie. The minutes of the last meeting were read and approved as distributed.
The meeting minutes from May 7th to today were amended to read “nine Board members” in place of “eight Board members.”
Vice Chair Tani moved to appoint Endersteve as Assistant Director of Sales. The motion was adopted after debate.
Director Crake moved to appoint Leko Lightfox as Assistant Director of Programming. The motion was adopted after debate.
Vice Chair Tani moved to adopt the Convention Committee Operating Policy. The Convention Committee Operating Policy will be attached to these minutes as Addendum A. The motion was adopted after debate.
Vice Chair Tani moved to adopt the Sunday Rooftop Addendum. The Sunday Rooftop Addendum will be attached to these minutes as Addendum B. The motion was adopted after debate.
Vice Chair Tani moved to adopt the Legacy GOH policy, which grants each GOH from the previous years to automatically gain a free basic attendance badge. The motion was adopted after debate.
Vice Chair Tani moved to adopt the Streamer Partnership Program, which grants streamers who promote LVFC on their respective platforms a free basic attendance badge and an Ace the Coyote plushie. For the program, only up to 5 streamers max will be adopted into the program. The motion was adopted after debate.
Vice Chair Tani moved to approve a new logo for LVFC designed by Wolf/HowlOut. The organization will approve a $300 appropriation for a full rights ownership transfer. The new LVFC logo designed by HowlOut will be attached to these minutes as Addendum C. The motion was adopted after debate.
Vice Chair Tani moved to approve special compensation for MoonDust, a lifetime sponsor that would not be able to attend LVFC 2023 because of the 21+ policy. As compensation, they will receive a free merch bag from LVFC 2024 and a super sponsorship badge for them to give to a companion for LVFC 2024 or LVFC 2025. The motion was adopted after debate.
Vice Chair Tani moved to sign a contract with Lean Martin Law for legal representation. The organization will approve a $2,000 appropriation on the budget to pay a retainer fee. The Lean Martin Law Retainer Agreement will be attached to these minutes as Addendum D. The motion was adopted after debate.
Vice Chair Tani moved to approve the Staff and Recruit benefits with the only addendum being the 16 and 20 hour benefits under Staffing to be swapped. The Staff and Recruit benefits will be attached to these minutes as Addendum E. The motion was adopted after debate.
Vice Chair Tani moved to adopt the hotel block schedule. The hotel block schedule will be attached to these minutes as Addendum F. The motion was adopted after debate.
Vice Chair Tani moved to adopt the staff suite room lottery. Half of the suites will be delegated for staffers to room and staffers would have to reimburse the convention 2 weeks prior. The motion was adopted after debate.
Vice Chair Tani moved to adopt the Staff and Board NDA documents. The organization will approve a $100 appropriation for a contract software. The Staff and Board NDA will be attached to these minutes as Addendum G. The motion was adopted after debate.
Meeting adjourned at 8:47pm
Signed:
