[DRAFT FOR APPROVAL]
A special meeting of the Board of Directors of Southern Nevada Anthropomorphic Events was held on Tuesday, June 16, 2026 at 6:00 PM virtually over Google Meet, Secretary Addy Aso-Santos being in the chair and the Secretary being present.
Directors Addy Aso-Santos, Tani Xōcoyōtl, Crake, Kai Ekewaka, Kiro Hyena, Sadie, and Serenity Fox were in attendance.
Director Tani Xōcoyōtl introduced a Resolution to Create an Executive Director, which was adopted as follows:
WHEREAS, There is currently a part-time administrative position in the form of the Organization Administrative Assistant (OAA), and
WHEREAS, The Organization would benefit from having an overtime-exempt employee to assist and coordinate most executive and administrative tasks, and
RESOLVED, The Organization Administrative Assistant position is renamed the “Executive Director” with the following terms:
Conflict of Interest Disclosure/Considerations
- The current OAA and thus candidate, Tanner “Tani” Bates is a voting member of the Board of Directors; he must abstain from this vote.
- Candidate was originally hired at a meeting where they left the room; this resolution is a request for a raise to reach full-time, overtime-exempt status and more clarity on scope/authority.
- Candidate should be absent from the portion of the meeting during final deliberations/votes.
Compensation:
- Annual salary is raised from $15,000 to $36,000 (in compliance with DOL regulations and state requirements). Salary is retroactive to the first day of the month this resolution is adopted.
- Complimentary basic attendance at all SNAE functions; this is waived if the Executive Director already has attendance through staffing the event.
- Additional compensation and benefits are at Board discretion.
Requirements/Restrictions:
- The Executive Director cannot have any volunteer or employment commitments of more than 10 hours a week without prior Board approval.
- The Executive Director is an overtime-exempt position and can expect to be called on for more than 40 hours a week during peak seasons with no expectation of additional pay.
Responsibilities:
- Preparing a report for the Board of Directors at every one of its meetings on all Committees supported
- Leadership in recommending hiring or termination of individuals for Board-appointed positions, committees, etc.; Board members retain final decision-making and may independently propose alternatives.
- Serving as the primary internal corporate Whip/liaison, coordinating with other Officers and committees to ensure they have the support they need and are also meeting goals set by the Board; this includes but is not limited to:
- Assisting other Officers in organizing and ranking tasks as needed
- Hosting coordination meetings with Committees, Officers, and top-level employees
- Filling in with administrative and management tasks as needed
- Serving as the Organization’s chief strategist, making final proposals to the Board for marketing, branding, etc. strategies to increase growth. This includes both general discussion as well as introducing formal resolutions for a vote.
- Serving ex officio on the Board of Directors as a non-voting member (the person holding the Executive Directorship can only vote if separately elected to a voting Board position)
- Serving ex officio as a non-voting member on all Committees to ensure Organization interests are being served; exemptions are made for Committees where membership is explicitly prohibited or could create a conflict of interest (e.g. Executive Directors should not serve on election committees in cycles where they are a candidate).
- The Executive Director may serve as a voting member of a Committee if appointed separately as such.
- Unless otherwise stated, the Executive Director does not make decisions for Committees, but advises and supports them, while gathering information to report to the Board.
Tani introduced A Resolution to Create Chief Directors. After debate and amendment, the resolution was renamed A Resolution to Create Chief Officers and was adopted as follows:
WHEREAS, The organization had a surplus of $130,000 from FY26 operations, and
WHEREAS, The organization’s Executive Director (ED) would benefit from having part-time staff to support their role.
RESOLVED, The positions of Chief Operations Officer (COO) and Chief Business Officer (CBO) are created with the following terms:
Chief Operations Officer
Description:
The COO has a focus on the internal aspects of the organization, identifying bottlenecks and inefficiencies in day-to-day operations and proposing ways to resolve them. The COO oversees logistics, staff management, and organization infrastructure (equipment, technology, documentation, etc.). They work with the Executive Director to create a more efficient organization.
Upon appointment of a COO, the role of SNAE HR Assistant is abolished and all responsibilities, access, etc. are transferred to the COO.
Compensation:
- Annual salary of $15,600 with an expected workload of 20 hours per week/1,040 hours per year. Salary is retroactive to the first day of the month this resolution is adopted; onboarding paperwork (I-9, etc.) must be complete before salary is issued.
- Complimentary basic attendance at all SNAE functions; this is waived if the Director already has attendance through staffing the event.
- Additional compensation and benefits are at Board discretion.
Responsibilities:
- Assisting Executive Director with corporate-level nominations
- Overseeing hiring/firing of volunteers
- Overseeing onboarding/offboarding of contractors
- Overseeing payroll for employees and contractors
- Reviewing workflow and proposing improvements to avoid bottlenecks
- Working with Officers and staff to create and organize documentation
- Reviewing training and making recommendations for improvement
- Oversees information technology pending the appointment of a Chief Technology Officer (CTO).
- Inventory management (sourcing requests for turnover to the Treasurer for procurement, counting of inventory, movement of inventory to where it is needed)
- Supporting Committee staff as needed, including filling in management roles until proper appointments are made
Restrictions:
- COO may not volunteer time at SNAE events in roles functionally identical to work they are paid for.
Chief Business Officer
Description:
The CBO has a focus on the external aspects of the organization, monitoring sales performance and identifying market/consumer trends for improving revenue and profits. They work with the Executive Director to promote a more profitable organization.
Compensation:
- Annual salary is of $15,600 with an expected workload of 20 hours per week/1,040 hours per year. Salary is retroactive to the first day of the month this resolution is adopted; onboarding paperwork (I-9, etc.) must be complete before salary can be issued.
- Complimentary basic attendance at all SNAE functions; this is waived if the Director already has attendance through staffing the event.
- Additional compensation and benefits are at Board discretion.
Responsibilities:
- Assisting Executive Director with corporate-level nominations.
- Serving ex officio on the Business Committee as a voting member.
- Monitoring and ensuring compliance with contracts, licenses and regulations, working with Legal liaison(s) and legal counsel as needed
- Working with Treasury and others to ensure financial intake is functional
- Reviewing consumer trends to propose new products/services
- Noting and analyzing customer satisfaction/dissatisfaction to suggest areas of improvement
- Making note of competitor offerings/strategies and suggesting adoption thereof to Executive Director
- Managing external business relationships where not delegated
- Supporting Committee Staff as needed, including filling in management roles until proper appointments are made
Restrictions:
- CBO may not volunteer time at SNAE events in roles functionally identical to work they are paid for.
Director Tani moved to appoint Sadie to the newly-created position of Chief Operations Officer. Sadie left the room during debate and the vote. The motion was adopted.
Director Tani moved to appoint Kai to the newly-created position of Chief Business Officer. Kai left the room during debate and the vote. The motion was adopted.
The meeting adjourned at 6:44 pm.