A special meeting of the SNAE Board of Directors was held on Sunday, October 2nd, 2022, at 7:02pm virtually over Discord, the Chair presiding and the Secretary being present. The minutes of the last meeting were distributed and approved as distributed.
The meeting was called to order at 7:02pm. Roll Call was taken by the Secretary. three of the four Board members were present: Addy, Tani, and Ivy. Guest Sakara was in attendance.
A report was given by Treasurer Ivy and Chair Addy. Treasurer Ivy reported that the organization needs to pay around $42,323, and the organization has made $9,174 in revenue. The Treasurer also reported that the first payment for ConCat is due after 10/4. Chair Addy reported that the organization will be signing a new contract with Alexis Park. This new contract will allow the organization to buyout the entire hotel for two nights in exchange for a $30,000 food and beverage payment upfront. As of now, the organization has not approved an official budget plan.
Vice Chair Tani moved to approve the addendum of the Alexis Park contract. The Alexis Park contract will be attached to these minutes as Addendum A. The motion was adopted after debate.
Chair Addy moved to adopt the LVFC Volunteer Code of Conduct. The LVFC Volunteer Code of Conduct will be attached to these minutes as Addendum B. The motion was adopted after debate.
Chair Addy moved to grant for the Department of Marketing the ability to comp up to 10 super sponsor badges for the purpose of attracting featured artists and panelists. The motion was adopted after debate.
Treasurer Ivy moved to allocate an additional $2,000 for the purpose of getting general liability, errors and omissions, and directors and officers insurance. This motion was adopted after debate.
Chair Addy moved to appoint QBLion as general programming officer. This motion was adopted after debate.
Chair Addy moved to appoint Amber Grayson as IT Officer under Operations. This motion was adopted after debate.
The meeting adjourned at 8:45pm.