A regular meeting of the SNAE Board of Directors was held on Sunday, November 6th, 2022, at 7:19pm virtually over Discord, the Chair presiding and the Secretary being present. The minutes of the last meeting were read and approved as distributed.
The meeting was called to order at 7:19pm. Roll Call was taken by the Secretary. Four of the four Board members were present: Addy, Tani, Kuru, and Ivy. Guests Khromatic, Crake, Holly Fox, and Jane Horror were in attendance.
A report was given by the Treasurer Ivy, Vice Chair Tani, and Chair Addy. Treasurer Ivy reported that the organization had not spent any money since the last meeting. Vice Chair Tani reported that the organization is slowly expanding its featured artists program and filling up more interested seats in the Dealers Den and the Artist Alley. Chair Addy reported that the IRS is asking for info about the organization; we will need to answer some questions and fax them to the IRS by November 22nd. Vendors have been approved and planned out for the Dealers Den. A resolution to expand the size of the Board of Directors from 6 members to 12 members, and a resolution to add certain members to the organization, will be introduced at this meeting. The Chair also plans to make a motion to change the name of the Reg and Sales Department, and to create an IT department.
Chair Addy moved to “create an Information Technology Department with Violet the Fox acting as head and Amber Grayson to serve in the department as IT Officer.” The motion was adopted after debate.
Chair Addy moved to “rename the ‘Registration and Sales Department’ as the ‘Sales and Registration Department.’” The motion was adopted after debate.
Chair Addy moved to “appoint Crake as head of the Programming Department.” The motion was adopted after debate.
Vice Chair Tani moved to “add a clause to the Parental Consent Form, adopted at the previous meeting, that ‘LVFC will allow minors 13 and above’ to the end of the 3rd paragraph. Chair Addy moved to amend Vice Chair Tani’s motion to strike out the words ‘and above’ and insert ‘to 17.’ The motion to amend was adopted after debate. Vice Chair Bates moved to “lay the motion on the table until Sakara arrives.” The motion to lay on the table was adopted after debate.
Vice Chair Tani moved to “expand the various departments by adding the following offices to the following departments: Marketing: Graphic Design, Web Design, Photography. Operations: Recruit Coordinator, Attendee Welfare, Party Maven, Logistics, Load-in/Load-out. Programming: Guests of Honor Handler, Special Guests Handler, Fursuit Lounge, Gaming Lounge, Quiet Lounge. Sales & Registration: Con Store Lead, Vendors Lead, Registration Desk, Pre-registration Desk, and Charity.” The motion was adopted after debate.
Chair Addy moved to “adopt ‘A resolution to expand the size of the Board of Directors.’” This resolution will be attached to these minutes as Addendum A. The resolution was adopted after debate.
Vice Chair Tani moved to “take the motion off the table relating to adding a clause to the Parental Consent Form that LVFC will allow minors 13 and above.” The motion to take off the table was adopted after debate. Vice Chair Tani moved to “postpone the motion until the next meeting.” The motion to postpone was adopted after debate.
Chair Addy moved to “appoint Sakura as Head of Operations.” The motion was adopted after debate.
Vice Chair Tani moved to “appoint Kiro as 2nd Head of Operations.” Chair Addy moved to “amend the motion, striking out ‘2nd’ and inserting ‘Deputy’ in its place.” The motion was adopted after debate.
Vice Chair Tani moved to “appoint Holly Fox as Special Guests Handler under the Department of Programming.” The motion was adopted after debate.
Chair Addy moved to “adopt ‘A resolution to appoint new members to the Board of Directors.’” The resolution will be attached to these minutes as Addendum B. The resolution was adopted after debate.
Vice Chair Tani moved “to extend the $1,100 price for the Lifetime Sponsorship until the end of the year.” The motion was adopted after debate.
The meeting adjourned at 9:58pm