The first special meeting of the SNAE Board of Directors was held on Friday, August 19th, 2022, at 6:08pm virtually through Google Meet, the President being in the chair and the secretary being present. The minutes of the last meeting were read and approved as distributed.
The meeting was called to order at 6:08pm. Roll Call was taken by the Secretary. Three of the three Board members were present: Addy Acro-Santos, Tani Coyote, and Ivy. Guest Khromatic Scale was also in attendance.
A report was given by President and Chair Addy and Treasurer Ivy. President Addy reported that Violet the Fox has resigned as President of the Board of Directors on August 16th, 2022, the contract for Alexis Park resort will be signed sometime next week, early wave registration will open in a couple of days, and that the organization will need to register as a 501(c)(7) before the end of the year. Treasurer Ivy reported that out of the original $1,200 loaned to the organization, $100 remained in the checking account, $100 was held by the credit union as a deposit (actually $50, with the other $50 being held in the savings account), and $1000 was spent on hotel deposit.
President Addy moved “that the draft of the Bylaw amendments as distributed be adopted.” The draft of the Bylaws as amended is attached to these minutes as Addendum A. The motion was adopted after debate.
President Addy moved adoption of a resolution which was adopted as follows: “Resolved, That the departments of Marketing, Operations, Programming, and Sales & Registration be formed under the oversight of the Chair, pursuant to Section 6.02 of the Bylaws.” The resolution in its entirety is attached to these minutes as Addendum B. The motion was adopted after debate.
President Addy moved that “Tani Coyote be appointed as the head of the Department of Marketing” The motion was adopted after debate.
President Addy moved to “approve the table of registration prices as distributed with the following perks; Attendees, Sponsors, Super Sponsors, and Lifetime Sponsors.” The table of registration prices and associated perks is attached to these minutes as Addendum C. The motion was adopted after debate.
The meeting adjourned at 7:16pm