A Regular meeting of the Board of Directors of Southern Nevada Anthropomorphic Events was held on Sunday, April 6th virtually over Google Meet, the Board Chair presiding and the Secretary being present.
The meeting was called to order at 7:00pm. Eight out of the twelve Board members were present: Tani, Addy, Jaykie, Kai, Amber, Holly, Sadie and Kiro. The minutes of the last meeting were read and approved as distributed.
The Treasurer reported that the organization currently has approximately $140,233 between all accounts. In the checking account for CCCU, it amounts to $1,026 with a 0.05 APY and in the checking account for AFCU amounts to $76,163 with a 0.1 APY. The organization has a 12 month flex certificate deposit with AFCU amounting to $5,512 with a 4.05 APY and a 3 month certificate deposit amounting to $50,349 with a 4.4 APY. Additionally, the organization has a money market account with AFCU that totals to $2,844 with a 2.1 APY. In the organization’s Stripe account, it has gained $4,339. There is an estimated $134,959.35 in liabilities the organization is due to pay. Services for the convention, like Kelcema and Gamesaru, have a deposit due coming up later this month totaling to $22,845.06 and $6,000 respectively. Cost for room payments, catering service, and facilities/security services from Alexis Park amount to $11,020, $45,246.29, and $24,848 respectively. $20,000 has been allocated aside for staff reimbursements. And lastly, miscellaneous convention costs, like for wristbands, radios, and travel reimbursements, total up to $5,000. A surplus is estimated to be about $5,274 after all deposits have been paid off.
The LVFC Executive Chair reported major updates about the convention which is 11 days out during the time of this meeting. The Serene room list has officially been turned into the hotel and has been processed. As for the supplies, most of them have been procured; badges are being printed from PDQ, plushies are currently airborne, there were delays in the signage and the wristbands, but they are still on schedule to be delivered before the convention begins. Some departments are short of people, however there are currently 250 volunteers signed up for the convention. The ticketing system is online and ready to go, logistics shelving has been prepared and final reservations for trucks have been made. The organization still needs to send a copy of their business license/insurance to the hotel but the applications for GCB approval and temporary sales tax have been submitted.
Chair Tani moved to adopt a resolution to streamline division leadership to Section 6.02.3 of the Bylaws. This resolution will be added to the minutes as Addendum A. The motion has been adopted after debate.
Director Addy moved the next board of directors meeting to July 13th at 6:00pm Pacific standard time. The motion has been adopted after debate.
Meeting adjourned at 7:11pm.
